Administration

Booking devices and rooms

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Available devices and rooms

How to:

Open a calendar
Book a device / room

Available devices and rooms

All devices may be used only after shorter or longer instruction. Log books are with the device. These must always be filled in.
Responsible person (Device Manager) can give the introduction.

Many devices can only be booked by a defined group of people. If you have any questions, please contact the device manager.

Devices:

Device	Calendar / Device name	Building	Room	Device Manager
Cryostat	IBCS-FMS-Cryostat-B319R105	319	105	1. Philipp Haitz
Mikrotom	IBCS-FMS-Mikrotom-B319R105	319	105	1. Philipp Haitz
Tissueprocessor	IBCS-FMS-Tissueproc-B319R105	319	105	1. Philipp Haitz
Einbettmaschine	IBCS-FMS-Einbettung-B319R105	319	105	1. Philipp Haitz
Opsytec UV LED Lamp	IBCS-FMS-Opsytec-UV-LED-Lamp	319	420	1. Mariia Kuzina 2. Charlotte Luchena
UVA-Cube 2000	IBCS-FMS-UVA-Cube-2000	319	420	1. Mariia Kuzina 2. Johannes Scheiger 3. Charlotte Luchena
UV-Chamber 365 nm / 312 nm / 254 nm	IBCS-FMS-UV-Chamber	319	420	1. Zhenwu Wang 2. Charlotte Luchena
Zetasizer Nano ZS (z-value, DLS)	IBCS-FMS-Zetasizer-Nano-ZS	319	400	1. Zhenwu Wang 2. Charlotte Luchena
UV/VIS spectrometer Perkin Elmer Lambda 35 Water Contact Angle analyzer	IBCS-FMS-UV-VIS-Water-Contact	319	400	1. Zheqin Dong 2. Charlotte Luchena
Gyger Certus liquid dispenser	IBCS-FMS-Gyger-Liquid-Dispenser	319	400	1. Marius Brehm 2. Charlotte Luchena
Miicraft 110 3D printer	IBCS-FMS-Miicraft-3D-Printer	319	400	1. Zheqin Dong 2. Charlotte Luchena
Taber linear abraser 5750	IBCS-FMS-Taber-Linear-Abraser	319	400	1. Zheqin Dong 2. Charlotte Luchena
Keyence VHX-7000 3D Profilometer	IBCS-FMS-Keyence-VHX-7000	319	400	1. Zhenwu Wang 2. Charlotte Luchena
PCR Maschine (PL21)	IBCS-FMS-PCR-PL21	319		1. Charlotte Luchena
PCR Maschine (PL22)	IBCS-FMS-PCR-PL22	319	105	1. Charlotte Luchena
Idot	IBCS-FMS-Idot	319	105	1. Charlotte Luchena
Scienion	IBCS-FMS-Scienion	319	105	1. Anna Popova 2. Charlotte Luchena
Produktschutzwerkbank R105	IBCS-FMS-Schutzwerkbank-R105	319	105	1. Charlotte Luchena
Sterilbank R120	IBCS-FMS-Sterilbank-R120	319	120	1. Charlotte Luchena
Keyence BZ-X810	IBCS-FMS-Keyence-BZ-X810	319	105	1. Charlotte Luchena
Spin coater	IBCS-FMS-Spin-Coater	319	400	1. Shuai Li 2. Charlotte Luchena
SpectraMax iD3	No reservation necessary	319	315	1. Philipp Haitz
qPCR	Reservation not possible - please contact the device manager if needed	319	315	1. Philipp Haitz
PCR Cycler	Reservation not possible - please contact the device manager if needed	319	315	1. Philipp Haitz
Leica DMIL Microscope	Reservation not possible - please contact the device manager if needed	319	320	1. Steffen Sonnentag
FACS Fusion	Reservation not possible	319	321	1. Steffen Sonnentag
Universal Tester	IBCS-FMS-Universal-Tester	319	400	1. Zhenwu Wang 2. Charlotte Luchena
Certus Flex Bio-Lab	IBCS-FMS-Certus-Flex-Bio-Lab	319		1. Charlotte Luchena
iDot mini	IBCS-FMS-iDot-mini	319		1. Charlotte Luchena
Camera Canon EOS	IBCS-FMS-Camera-Canon-EOS	319	420	1. Charlotte Luchena 2. Meijun Zhou
CPD (Critical Point Drying)	IBCS-FMS-CPD	319		1. Charlotte Luchena 2. Sida Liu
Leica Thunder Microscope	IBCS-FMS-Leica-Thunder	319	105	1. Charlotte Luchena
IBCS-FMS-Anycubic-3D-Print-Klein	IBCS-FMS-Anycubic-3D-Print-Klein	319		1. Charlotte Luchena 2. Sida Liu
IBCS-FMS-Anycubic-3D-Print-Gross	IBCS-FMS-Anycubic-3D-Print-Gross	319		1. Charlotte Luchena 2. Sida Liu
IR-Microscope (PL321)	IBCS-FMS-IR-Mikroskop-PL321	319		1. Charlotte Luchena

Rooms:

Room	Calendar / Room name	Building	Room	Room Manager*
Big Seminar Room B316	IBCS-FMS-Seminar-B316R105	316	105	Claudia Willms Janina Pech
Seminar Room B319 4.OG	IBCS-FMS-Seminar-B319R432	319	432	Claudia Willms Janina Pech
Praktikumslabor B316	IBCS-FMS-Praktikum-B316R131	316	131	Ute Schepers Selma Huber Anna Meschkov Claudia Willms Janina Pech

*The room manager approves the request.

Open a calendar (only once for each calendar)

Outlook

OWA (Outlook Web Access; web-based; platform-independent)

Outlook for Mac 2016

Outlook

Devices	Rooms (not neccessary for booking)
Switch to calendar view Click "Open Calendar" -> Select "Open Shared Calendar..." Type in the name of the room (see table above) -> Click "Ok" or Click "Name..." and select the correct entry from the Address book"	Switch to calendar view Click "Open Calendar" -> Select "From Room List..." Select "Global Address List" in the right drop-down menu -> Type in the name of the room (see table above) -> Select entry from the list -> Click on button "Rooms" to add this room -> Click "Ok"

OWA (Outlook Web Access; web-based; platform-independent)

To book rooms it is not necessary to open a calendar for rooms!!!

Log in to OWA with your user account.
Click the app icon in the upper left corner, and then click "Calendar"
Click "Add calendar" and "From directory" at the top.
Enter the name of the Calendar such as "IBCS-FMS-Cryostat..." (see table above) from which you want to open the calendar. If the name is not unique, click on "Search Directory" and select the appropriate entry -> Click "Open".
The other calendar is displayed overlaid in a different color.
If you want to see less or more calendars at the same time, you have two options:
1. If you repeatedly click on a calendar name on the left side of the folder list, you will show or hide it.
2. To close it, you can also click on the "x" at the top of the calendar tab, which appears as soon as you hover the mouse over the calendar tab.

Organize calendars into calendar groups:

Right-click on "Your calendars" and select "New calendar group"
Enter a name for the calendar group, e.g. Rooms.
Click with the right mouse button on the corresponding calendar group and select "Open calendar".
In the "From directory:" field enter the name of the the calendar and click "Open".
The calendar will be displayed in the selected calendar group.

Outlook for Mac 2016

Switch to calendar view
Click "Open Shared Calendar"
Type in the name of the device or room (see table above) -> Select entry from the list -> Click "Open"

Book a device / room

Outlook

OWA (Outlook Web Access; web-based; platform-independent)

Outlook for Mac 2016

Outlook

Devices	Rooms
Entries can be entered normally in the calendar (please type in your full name and your phone number, e.g. René Günther (26132)) !!! If you get an error message, then you are not allowed to book and use the device. You can close the calendar again or you can ask the device manager to get an instruction and authorization to use the device !!! By agreement with the device manager René can give you access to the calendar.	Switch to your own calendar. Create a "New Meeting" (Menu -> Home -> New Meeting) Go to Menu -> Meeting -> "Scheduling Assistant" -> "Add Attendees" Add room as participant (and possibly other participants/distributors) Fill subject and time If everything is correct -> Click "Send" The room manager approves / rejects the room -> you will get a Status email *Important information:* If you have the room calendar open, you cannot add entries directly in the calendar (only read permissions). Please go to your own calender and use the „New Meeting“ button described above. Change booking Switch to your own calendar Open appointment Make changes Send update If participants have been changed, you can send the update either to the changed participants only or to all of them. Delete booking Switch to your own calendar Open appointment Cancel meeting Send cancellation

Devices

Rooms

Entries can be entered normally in the calendar (please type in your full name and your phone number, e.g. René Günther (26132))

!!! If you get an error message, then you are not allowed to book and use the device. You can close the calendar again or you can ask the device manager to get an instruction and authorization to use the device !!!
By agreement with the device manager René can give you access to the calendar.

Switch to your own calendar.
Create a "New Meeting" (Menu -> Home -> New Meeting)
Go to Menu -> Meeting -> "Scheduling Assistant" -> "Add Attendees"
Add room as participant (and possibly other participants/distributors)
Fill subject and time
If everything is correct -> Click "Send"
The room manager approves / rejects the room -> you will get a Status email

Important information:
If you have the room calendar open, you cannot add entries directly in the calendar (only read permissions). Please go to your own calender and use the „New Meeting“ button described above.

Change booking

Switch to your own calendar
Open appointment
Make changes
Send update
If participants have been changed, you can send the update either to the changed participants only or to all of them.

Delete booking

Switch to your own calendar
Open appointment
Cancel meeting
Send cancellation

OWA (Outlook Web Access; web-based; platform-independent)

Devices	Rooms
Entries can be entered normally in the calendar (please type in your full name and your phone number, e.g. René Günther (26132)) !!! If you get an error message, then you are not allowed to book and use the device. You can close the calendar again or you can ask the device manager to get an instruction and authorization to use the device !!! By agreement with the device manager René can give you access to the calendar.	Switch to your own calendar. Create event with the "New" and "Calendar event" button Fill subject and time -> Click on "Scheduling assistant" Add participant and add room as participant -> Click "OK" Click "Send" The room manager approves / rejects the room -> you will get a Status email Change booking Switch to your own calendar. Open appointment for editing Make changes Send If participants have been changed, you can send the update either to the changed participants only or to all of them. Delete booking Switch to your own calendar. Open appointment for editing "Click "Cancel" and "Send the cancellation now"

Devices

Rooms

Entries can be entered normally in the calendar (please type in your full name and your phone number, e.g. René Günther (26132))

!!! If you get an error message, then you are not allowed to book and use the device. You can close the calendar again or you can ask the device manager to get an instruction and authorization to use the device !!!
By agreement with the device manager René can give you access to the calendar.

Switch to your own calendar.
Create event with the "New" and "Calendar event" button
Fill subject and time -> Click on "Scheduling assistant"
Add participant and add room as participant -> Click "OK"
Click "Send"
The room manager approves / rejects the room -> you will get a Status email

Change booking

Switch to your own calendar.
Open appointment for editing
Make changes
Send
If participants have been changed, you can send the update either to the changed participants only or to all of them.

Delete booking

Switch to your own calendar.
Open appointment for editing
"Click "Cancel" and "Send the cancellation now"

Outlook for Mac 2016

Devices	Rooms
Entries can be entered normally in the calendar (please type in your full name and your phone number, e.g. René Günther (26132)) !!! If you get an error message, then you are not allowed to book and use the device. You can close the calendar again or you can ask the device manager to get an instruction and authorization to use the device !!! By agreement with the device manager René can give you access to the calendar.	Switch to your own calendar. Create new event with the "Appointment" button Click the "Invite" button Go to "Scheduling" and click "Add new" (plus sign) Add participant and add room as participant -> Click "Required" for each participant You will see the list of participants on the left side -> Go back to "Appointment" Fill subject and time -> If everything is correct -> Click "Send" The room manager approves / rejects the room -> you will get a Status email *Important information:* If you have the room calendar open, you cannot add entries directly in the calendar (only read permissions). Please go to your own calender and use the „Appointment“ button described above. Change booking Switch to your own calendar Open appointment Make changes Send update If participants have been changed, you can send the update either to the changed participants only or to all of them. Delete booking Switch to your own calendar Open appointment Cancel meeting Send cancellation

Devices

Rooms

Entries can be entered normally in the calendar (please type in your full name and your phone number, e.g. René Günther (26132))

!!! If you get an error message, then you are not allowed to book and use the device. You can close the calendar again or you can ask the device manager to get an instruction and authorization to use the device !!!
By agreement with the device manager René can give you access to the calendar.

Switch to your own calendar.
Create new event with the "Appointment" button
Click the "Invite" button
Go to "Scheduling" and click "Add new" (plus sign)
Add participant and add room as participant -> Click "Required" for each participant
You will see the list of participants on the left side -> Go back to "Appointment"
Fill subject and time -> If everything is correct -> Click "Send"
The room manager approves / rejects the room -> you will get a Status email

Important information:
If you have the room calendar open, you cannot add entries directly in the calendar (only read permissions). Please go to your own calender and use the „Appointment“ button described above.

Change booking

Switch to your own calendar
Open appointment
Make changes
Send update
If participants have been changed, you can send the update either to the changed participants only or to all of them.

Delete booking

Switch to your own calendar
Open appointment
Cancel meeting
Send cancellation

Contact persons

Operations Officer / Betriebsbeauftragter (BBA) – B319

Name	Location	Phone	Email
Prof. Stefan Bräse	Building 319		stefan.braese∂kit.edu

First aid team / Ersthelfer

*sorted by location

Name	Location	Phone	Email
René Günther	Building 316 - Room 124	26132	rene.guenther∂kit.edu
Selma Huber	Building 316 - Room 130	28459	selma.huber∂kit.edu
Sabine Müller	Building 317	23381	sabine.mueller2∂kit.edu
Dr. Gary Davidson	Building 319 - Room 144	26103	gary.davidson∂kit.edu
Philipp Haitz	Building 319 - Room 326	23303	philipp.haitz∂kit.edu
Prof. Véronique Orian-Rousseau	Building 319 - Room 344	26523	veronique.orian-rousseau∂kit.edu
Simone Gräßle	Building 319 - Room 425	28585	simone.graessle∂kit.edu
Sylvia Vanderhaiden-Schroen	Building 319 - Room 425	28585	sylvia.vanderheiden∂kit.edu

Fire safety team / Brandschutzhelfer

*sorted by location

Name	Location	Phone	Email
Philipp Haitz	Building 319 - Room 326	23303	philipp.haitz∂kit.edu
Simone Gräßle	Building 319 - Room 425	28585	simone.graessle∂kit.edu
Sylvia Vanderhaiden-Schroen	Building 319 - Room 425	28585	sylvia.vanderheiden∂kit.edu

Safety officer according to SGB VII / Sicherheitsbeauftragter nach SGB VII

*sorted by location

Name	Location	Phone	Email
Dr. Anna Popova	Building 319 - Room 143	28006	anna.popova∂kit.edu
Sylvia Vanderhaiden-Schroen	Building 319 - Room 425	28585	sylvia.vanderheiden∂kit.edu

Contact person for waste / Kontaktperson für Abfall

*sorted by location

Name	Location	Phone	Email
Simone Gräßle	Building 319 - Room 425	28585	simone.graessle∂kit.edu
Sylvia Vanderhaiden-Schroen	Building 319 - Room 425	28585	sylvia.vanderheiden∂kit.edu

Contact person for waste water / Kontaktperson für Abwasser

Name	Location	Phone	Email
Dr. Patrick Hodapp	Building 319 - Room 341	22821	patrick.hodapp∂kit.edu